Handling received estimates in Jüulio™ is an essential function for businesses that deal with numerous vendors or contractors. This tutorial will guide you through the process of managing estimates that your business receives, from viewing to accepting or rejecting them.
Accessing Received Estimates
- Navigate to Received Estimates: Log into your Jüulio™ account and go to the section specifically designed for handling received estimates. This might be directly labeled as “Estimates Received” or something similar.
Adding and Viewing Received Estimates
- Adding a Received Estimate:
- Similar Process to Sending Estimates: The process for adding a received estimate is very similar to how you would add an estimate that you are sending out. Refer back to the tutorial on creating estimates if you need a refresher on the steps involved.
- Input Details: Enter the necessary details for the received estimate as you would for an outgoing estimate. This includes the provider’s information, estimate number, date, total value, and any applicable taxes or discounts.
- Viewing an Estimate:
- Review Details: Click on an estimate to open and review its details. The viewing interface will be similar to that of outgoing estimates, showing all the pertinent information such as dates, values, and associated notes or terms.
Managing Received Estimates
- Accept or Reject Estimates:
- Decision Making: After reviewing a received estimate, decide whether to accept or reject it based on your business needs and the terms offered.
- Process Actions: Use the provided interface options to either accept or reject the estimate. Accepting an estimate typically moves it to a section for ‘Invoices Received’ or similar, depending on your system setup.
Transitioning Estimates to Invoices
- Converting Accepted Estimates to Invoices:
- Automated Conversion: Similar to outgoing estimates, once a received estimate is accepted, it can be automatically converted into an invoice within Jüulio™. This helps in streamlining your accounts payable process.
- Tracking Invoices: Keep track of invoices that originated from accepted estimates to ensure proper accounting and payment processes are followed.
Conclusion
Managing received estimates efficiently in Jüulio™ not only keeps your financial dealings transparent but also ensures that you maintain good relationships with vendors by handling their estimates promptly and accurately. By following this guide, you can make sure that your business operations are both efficient and organized when it comes to managing estimates received from outside parties.